Check-Out Guidelines and Privileges

Not sure which affiliation represents you? Visit the Affiliation Definitions page.

Library Terms to Know for This Page

Circulation Period

General duration of time users can have material checked out from the library; note that some materials (such as films or alternative media types, technology or equipment, Special Collection materials, Course Reserve items, etc.) have varying circulation periods, or may be designated as in-library use only.

Interlibrary Loan

A service that provides access to materials from libraries all over the world, that are not available at the UF Libraries including loans (books, dissertations, DVD’s, CD’s, microfilm, etc.) and copies of articles and book chapters.

Off-Campus Access to Electronic Resources

After connecting to the UF Virtual Private Network (VPN), eligible users can access  ebooks, films, citations, or academic research databases (full-text documents or abstracts of articles) electronically from off-campus locations.

UBorrow

A service that allows users to request and borrow books from academic and public libraries in the state of Florida that are not available at the UF Libraries.

Students

Student Affiliation TypeCirculation PeriodItem Checkout LimitInterlibrary Loan/UBorrowOff Campus Access to Electronic Resources
Undergraduate Student8 weeks100YesYes
Innovation Academy8 weeks100YesYes
Class Auditor8 weeks100YesYes
Online Student8 weeks100ILL-Yes
UBorrow-No
Yes
Graduate Student8 weeks250YesYes
Registered Graduate Exchange8 weeks250YesYes

Faculty

Faculty Affiliation TypeCirculation PeriodItem Checkout LimitInterlibrary Loan/UBorrowOff Campus Access to Electronic Resources
Current & Emeritus UF FacultyDue Apr 1st/Oct 1st350YesYes
Retired Faculty*Due Apr 1st/Oct 1st350YesYes
Post-Docs FellowshipDue Apr 1st/Oct 1st350YesYes
Health & Law FacultyDue Apr 1st/Oct 1st350YesYes
P.K. Yonge FacultyDue Apr 1st/Oct 1st350YesYes
Visiting AdjunctsDue Apr 1st/Oct 1st350YesYes
Consulting & Courtesy** FacultyDue Apr 1st/Oct 1st350YesYes
International/ Research/ Visiting Scholars*Due Apr 1st/Oct 1st350YesYes
Oak Hammock Residents*Due Apr 1st/Oct 1st350YesYes

*Retired Faculty, International/Research/Visiting Scholars, and Oak Hammock Residents must submit an application to receive library privileges. Click on the respective affiliation type in the chart to view and submit the online application.

**Courtesy Faculty, including Division of Plant Industry and IFAS County Extension Agents, should contact Library West to activate library privileges.

Staff

Staff Affiliation TypeCirculation PeriodItem Checkout LimitInterlibrary Loan/UBorrowOff Campus Access to Electronic Resources
UF Staff (Teams, USPS, OPS)8 weeks100YesYes
Shands Employees8 weeks100YesYes
UF Foundation8 weeks100YesYes
UF Athletic Association8 weeks100YesYes
P.K. Yonge Staff8 weeks100YesYes
Consulting Staff8 weeks100YesYes
Retired Staff*3 weeks10NoOn-site only

*Retired Staff must submit an application to receive library privileges. Click on the respective affiliation type in the chart to view and submit the online application.

Courtesy Borrowers*

*Courtesy Borrowers must submit an application to receive library privileges (no fees apply). Click on the respective affiliation type in the chart to view and submit the online application. To renew borrowing privileges, resubmit the application.

Courtesy Borrower Affiliation TypeCirculation PeriodItem Checkout LimitInterlibrary Loan/UBorrowOff Campus Access to Electronic Resources
P.K. Yonge Junior/Senior3 weeks5NoOn-site only
Spouse or Domestic Partner of UF Faculty/Staff/Student3 weeks10NoOn-site only
UF Volunteer3 weeks10NoOn-site only
Courtesy Staff (Including Docents)3 weeks10NoOn-site only
State University System (Florida) Faculty/Staff/ Student3 weeks10NoOn-site only
Florida College System Faculty/Staff/Student3 weeks10NoOn-site only
UF President's Council3 weeks10NoOn-site only
Smather's Library Friend8 weeks10NoOn-site only
Library Leadership Board Member8 weeks10NoOn-site only

Special Program Borrowers*

*The General Public and alum must submit an application and fee (by check or money order only) to receive library privileges. Click on the respective affiliation type in the chart to view and submit the online application. To renew borrowing privileges, resubmit the application.

Special Program Borrower Affiliation TypeCirculation PeriodItem Checkout LimitInterlibrary Loan/UBorrowOff Campus Access to Electronic Resources
Special Programs (ELI, REU, SSTP)1 week5NoOn-site only
General Public3 weeks10NoOn-site only
Alum3 weeks10NoOn-site only

Fees for Special Borrowers’ Privileges

4 months 1 year
General Public or Alum $40 $100
Member of the UF Alumni Association or Howe Society $30 $75
These fees are fixed and cannot be prorated to accommodate longer or shorter time rates. . .