How-to Guide for ILLiad

Page Contents:

  1. Create an ILLiad Account
  2. Submit a Rapid Request
  3. Submit an ILL Request from ILLiad
  4. Submit an ILL Request from a Database
  5. How to Find the OCLC Number

Create an ILLiad Account

1. Begin on the ILLiad login page by typing your 8-digit UFID including the dash.

2. Type the temporary password ill.

3. Click Logon to ILLiad and proceed to change your password.

Screenshot example of Logon to ILLiad screen

4. Your ILLiad account has been created. Learn how to Submit a Request from ILLiad or How to Submit a Request from a Database.

Screenshot example of ILLiad main page

Submit a Rapid Request

Note: An article will not qualify for Rapid if (1) UF already has any holdings of the journal title and/or (2) if the item was published in the last 5 years. If published in the last 5 years, it will first need to be reviewed by ILL staff for copyright compliance before it can be eligible for Rapid.

1. Login to your ILLiad account.

Screenshot example of ILLiad login page

2. Below New Request in the menu on the left, click on Article.

Screenshot example of article link

3. Required fields including Journal title, year, and ISSN (highlighted below) must be filled in to be eligible for Rapid. If the journal is abbreviated, use abbreviations.com to determine the full journal title.

Screenshot example of article form

4. Click Submit at the bottom of the page to finish.

Submit an ILL Request from ILLiad

1. Login to your ILLiad account.

2. Click on Loan under New Request in the left main menu, unless the material you’re requesting is one of the other options (article, book chapter, book digitization, thesis).

Screenshot example of loan link

3. Fill in the Loan Request form as completely as possible. The more information that’s provided, the more quickly the request can be processed.

The following fields must be completed: author/editors, title, date of publication, and the “not wanted after date.” Other fields that allow your request to be processed more efficiently are ISSN/ISBN and OCLC number.

Screenshot example of the loan request form

4. If you’re unsure about the OCLC number, see the instructions on How to Find the OCLC Number.

5. Click on Submit Request at the bottom of the form to finish.

Screenshot example of submit request button

Submit an ILL Request from a Database

1. When you find an article in a UF Libraries’ database that does not provide full-text access, there should be several links displayed below the article information.

Screenshot example of database search results page

2. From left to right the first link is the “Find it @UF” button, followed by the Request through interlibrary loan (Main/Health) link. Click on this link unless you are affiliated with the Law School.

3. The ILLiad login screen will open in a new tab. Type your 8-digit UFID and password and click Logon to ILLiad.

Screenshot example of ILLiad login screen

4. ILLiad will auto-populate the fields for the article request. Sometimes there is a mismatch between the database and ILLiad, so verify ALL information has transferred correctly. (ex: title may transfer to the volume field, etc.)

Screenshot example of filled article request form

5. Once information is verified, click Submit Request at the bottom of the form.

Screenshot example of submit request button

How to Find the OCLC Number

1. Open OCLC WorldCat Basic Search.

Screenshot example of WorldCat Basic Search screen

2. The results will display all format types (book, ebook, DVD, microform, etc.) Use the filter on the left to narrow your results to the format of your choice. For this example, a check will be placed in the box next to Print book.

Screenshot example of WorldCat results page and Print book option circled

3. The results will display only print books printed in various years. Click on one of the titles from the list.

4. Scroll down to the details section of the page to find the OCLC number. Copy this number and paste into the OCLC field on the ILLiad request form.

Screenshot example of item record and OCLC number location on the page