Library Notification Schedule

The libraries only send emails to GatorLink addresses. Borrowers are responsible for renewal and return of materials to avoid incurring fines and fees. Borrowers should check their email frequently for correspondence from the libraries.

Regular Loan Notices (books and storage items)

Type of notice Days Relative to due date Library Action
Soon-to-be-due 7 days before due date Send courtesy reminder to borrower
Item due 1 day before due date Send courtesy reminder to borrower
First overdue charge 20 days after due date Send email to borrower/ $5 charged per item
Processing charge 25 days after due date Send email to borrower/ $35 charged per item
Staff Search 35 days after due date Circulation Staff search for item
Final bill (for default price items) No later than 55 days after due date Send email to borrower/ borrower charged for replacement

Recall Notices

Type of notice days relative to due date library action
Item recalled 10 days to 3 weeks (varies) Send courtesy reminder to borrower
Item recall cancelled Varies Send notice to borrower
Item due 1 day before due date Send courtesy notice to borrower
First overdue charge 5 days after due date $5 charged per item
Processing charge 6 days after due date $35 charged per item
Staff search 8 days after due date Circulation Staff search for item
Acquisitions Department generates “to-order” report 10 days after due date Begin ordering replacement copy
Final Bill After 10 days Send email to borrower/ borrower charged for replacement
Final Bill (for default price items) No later than 55 days after due date Send email to borrower/ borrower charged for replacement

Short-Term Loan Notices (journals, videos, reserves)

Type of notice Days relative to due date library action
Item due 1 day before due date Send courtesy notice to borrower
First overdue charge 5 days after due date $5 charged per item
Processing charge 6 days after due date $35 charged per item
Staff search 8 days after due date Circulation Staff search for item
Acquisitions Department generates “to-order” report 10 days after due date Begin ordering replacement copy
Final Bill After 10 days Send email to borrower/ borrower charged for replacement
Final Bill (for default price items) No later than 55 days after due date Send email to borrower/ borrower charged for replacement